4 Tactics To Improve Film Set Communication

Film sets are hectic environments with many moving parts. With so many individuals

working tirelessly at once, miscommunication is unfortunately prevalent. If you’re

constantly running into trouble, try these four tactics to improve film set

communication for seamless shooting every time.

Pre-Production Meeting: Getting Everyone on the Same Page

A pre-production meeting is the only way to begin a workday on a film set. While call

sheets are useful, scheduling a pre-production meeting before getting started is the best

way to build clarity among the team.

During this gathering, dissect each script scene to ensure props, settings, costumes,

and equipment are ready to go. The director or producer will go over the schedule one

more time and make sure everyone is ready for the busy day ahead.

Point Person: The Leader of Each Department

Designating a point person in each department is a strategic move that can streamline

your operations. This individual serves as the go-to contact for department-specific

issues, questions, and concerns, facilitating communication and consolidating

accountability. Their responsibilities include decision-making, progress tracking, and

addressing inter-departmental needs promptly.

Before selecting a point person, consider their experience, leadership skills, and ability

to handle pressure. Establishing this role of responsibility will reduce miscommunication

and escalate clarity.

Walkie-Talkies: The Team’s New Best Friend

Clarity is the key to success. Embrace the power of walkie-talkies and ensure your team

doesn’t descend into an uncoordinated mess. Handheld radios are great for establishing

quick communication channels between your crew members.

They facilitate real-time updates and instant decision-making and reduce the risk of

miscommunication. With just a click of a button, a team member can communicate a

crucial message across the set without having to yell or run around.

Most importantly, choosing the right walkie-talkies for your team will come in handy in

unstable cell signal environments. With a pair of walkie-talkies in your production toolkit,

you can have seamless discussions.

Daily Debriefings: Reflecting and Making Improvements

There’s only one way to know if your tactics to improve film set communication are

working. At the end of each workday, allow the team to communicate what worked and

what didn’t. What were the challenges they faced that they could’ve prevented? What

were the successes?

You can arrange for a meeting after the workday or set up an online anonymous forum

to collect information. Acknowledging progress and addressing obstacles fosters an

environment of transparency and continuous improvement.

You can halt confusing and chaotic communication methods when you implement these

tactics to improve film set communication. Watch the production advance before

your eyes.